How To Automatically Flag A Message Using Rules In MS Outlook XP

May 11, 2008 by
Filed under: Outlook 

To automatically flag a message using rules In MS Outlook XP:

  1. In Outlook, select the Inbox folder.
  2. Click the Tools menu, and then click Rules and Alerts.
  3. Rules and alerts
  4. Click the the down arrow of Apply changes to this folder field to show list, and then select the Inbox folder to which the new rule should be applied.
  5. Select the New Rule button.
  6. Click the Start creating a rule from a template option.
  7. Then, select the option Flag messages from someone with a colored flag under Step 1: Select a template.
  8. Create rule from template
  9. In Step 2: Edit the rule description, click the people or distribution list (underlined).
  10. a. Choose the desired contact name or distribution list, click the From button, and then click the OK button.

  11. Select the action in a number of days field.
  12. a. Select the Flag drop-down list and then select the type of flag desired.

    b. Specify the number of days to be used for the flag in the By field.

    c. Click the OK button.

    Flag outlook message
  13. Select Next.
  14. Provide additional conditions for the flagged message (optional) from the available options and then click Next button.
  15. Provide the action to be carried out for the flagged message (optional) and then click Next.
  16. Provide any exceptions for the message (optional) and then click Next.
  17. Click the Finish button.
  18. Click the OK button to close the Rules Wizard.

That’s it! New messages that meet the specified conditions will automatically be flagged.

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